23 May 2022
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Franklin Farms Homeowners Association
Board Meeting Minutes
Date of Meeting: Saturday, January 15, 2022
On Saturday, January 15, 2022 the Franklin Farms Homeowners Association board of directors held its board meeting via teleconference (ZOOM). The meeting was called to order at approximately 10:04 AM by President, Kerri-Ann Nesbeth.
The following board members were present during the meeting:
• Kerri-Ann Nesbeth
• Karen Sanchez
• Lloyd Singh
• Omena Wint
• Olgine Brevil
Also present at the meeting was Satia Timmons from Phoenix Management Services. Kerri-Ann Nesbeth confirmed a quorum of the Board of Directors
Meeting Minutes: The board reviewed the November & December meeting minutes; a motion was made to approve the November meeting minutes as read by Omena Wint second by Lloyd. Another motion was made to approve the December meeting minutes as read by Karen, second by Lloyd.
Financial Update: Satia advised that she is unable to provide a financial update due to the financials not being ready. A follow up email has been sent to Monica to ensure they are ready by January 20th, 2022.
2022 Meeting Schedule: Kerri-Ann reviewed the 2022 Meeting Schedule, after further discussion and Phoenix’s availability, meetings will be held on the 3rd Saturday of every month starting the 3rd Saturday in March. Board advised that the meeting schedule will be posted on the association’s website.
Board Report & Updates:
President: Kerri-Ann discussed that she has been communicating with the homeowners within the community in regards to the damages caused by AT&T, as a support to the homeowners and assist in anyway possible.
Vice President: Karen discussed the fire that occurred within the community, she wanted to know what the cause of the fire was. Kerri-Ann stated that the fire was caused by a dryer in the homeowner’s garage, however, there were no casualties.
Secretary: No updates or report, he has been receiving communications from homeowners and they are being forwarded to Satia for further assistance.
Treasurer: No updates or report. Awaiting financial reports from Monica to get a better understanding of the association finances and the delinquency for the association.
Director: No report or update.
Lloyd requested an update in regards to the removal of the Christmas Lights. Kerri-Ann advised that the lights and Christmas ornaments will be removed by the company at the end of the month.
The board requested to be copied on all email communications sent from the management office to the Franklin Farms homeowners.
Kerri-Ann discussed the home within the community that was painted pastel blue with a bright trim, the board members advised that they will be driving by the home within the upcoming week to see how they would like to proceed with the homeowner. In the meantime, a letter will be sent advising the homeowner that the trim color has to be changed.
Omena discussed the possibility of installing poop bag stations within the community, Kerri-Ann discussed that at this time it is not within the association’s budget, however, it is something that can be revisited for the 2023 budget. The budget would include the installation of the poop stations and the maintenance for removing the bags on a weekly basis.
Denise stated that she is having issues making a payment online through Phoenix website, there is no balance reflecting online. Satia stated that she will follow up with Roxon in regards to the issue to ensure it gets resolved as soon as possible.
Satia advised that a notice will be sent out to the homeowners, including an envelope and invoice for them to make their annual maintenance payments.
Omena discussed the fining committee and would like for homeowners to join if possible. Kerri Ann discussed that over the years, the board has tried to form a fining committee but homeowners are scared of retaliation. The board will try to find recruits to join.
Meeting was adjourned at 11:07 A.M. by the board of directors.